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600 E Boulevard Ave
Dept 113
Bismarck, ND 58505-0120

Phone · 701.328.3290
Fax · 701.328.1475
Email · hrms@nd.gov

Employment Verification · 701.328.2677

Managers: Hiring Council

Guidelines Regarding When Agencies Need to Use the Hiring Council

The intent of the Hiring Council created by the Governor’s Executive Order is to require agencies to analyze and justify the need to fill positions as vacancies occur in order to right-size state government.

State agencies have been placed into six categories below to determine if they are required to go before the Hiring Council. In parentheses behind each agency is the agency’s authorized FTEs for 2013-2015.

1. Elected Officials are not required to go before the Hiring Council. However, if voluntary applications are received, they will be reviewed according to the guidelines for ‘Other’ agencies in category six.

2. Commodity and Other Groups are not required to go before the Hiring Council.

3. Self-governing Agencies are not required to go before the Hiring Council.

4. Non-cabinet agencies with less than 10 employees are not required to go before the Hiring Council.

5. Cabinet agencies under the Governor’s jurisdiction are required to go before the Hiring Council for any non-temporary position that 1) has been vacant 6 months or longer, or 2) is new* or was created through reorganization or realignment of duties, or 3) has duties which changed substantially.

6. Other agencies (not falling under any of the above categories) are required to go before the Hiring Council for any classified, non-temporary position that 1) has been vacant 6 months or longer, or 2) is new* or was created through reorganization or realignment of duties, or 3) has duties which changed substantially.

*Cabinet and Other agencies subject to the Hiring Council do not have to bring the new legislatively authorized FTE’s to the Hiring Council when the Legislature gives an agency new FTE(s) and the agency fills the position(s) within 6 months from the time the positions(s) are funded in the budget. If, however, the agency does not fill the positions(s) within that time, they will need to bring the positions(s) to the Hiring Council.

*Note that if the Legislature gives an agency the funding for a new position(s) but not the FTE and requires the agency to use an existing FTE, the agency will be required to bring the request to fill to the Hiring Council and be prepared to explain what FTE they are using and the details.

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