Flexible Funding Guidelines 624-10-40-15

(9/15/06 ML 3048)

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Programs will be provided with a Flex Fund Budget. This will be the total amount of funds available to the Region for the fiscal year, and there will be no additional funds available from the Department. These funds are to be made available to eligible youth (who are participating in services with the Regional IL Coordinator) throughout the region, not just the county where the program is located. The Regional Coordinators are responsible for tracking these expenditures to assure that they do not pay out more funds that can be reimbursed. The Coordinators are also responsible for completing the reporting requirements documenting these expenditures. These funds are to be used in their entirety as a flexible funding source to assist youth with meeting the goals on their Single Plan of Care/Chafee Plan. Agencies will have the flexibility to develop their own procedures regarding the disbursement of funds to youth.

The following state and federal requirements must be adhered to in the program’s flex fund procedure:

Coordinators must document that the youth meets CFCIP eligibility criteria.
Youth receiving funding must be full participants in the program, and have a Single Plan of Care/Chafee Plan
Room and Board funds can only be dispersed to youth meeting the criteria for Room and Board.
Agencies must develop a record of individual expenditures, clearly indicating what expenditures are designated Room and Board. This record will be forwarded to the Department as part of the quarterly and year-end reporting process.
Funding will be utilized to meet the goals on the youth’s transition.
The CFCIP is not to be used as strictly a “funding source”. The funding is limited, and existing community resources and other funding sources should be exhausted prior to utilizing CFCIP funds.
Agencies are responsible for keeping receipts for all youth expenditures.
100% of these funds must be used as direct financial assistance and/or incentives to youth. Any remaining funds will be returned to the Department.
Counties will not be reimbursed for flex fund expenditures over and above the yearly amount awarded to the agency.
The amount of your total monthly flex fund expenditures must be included on your agency’s Independent Living Monthly Expenditure Claim Form, which is submitted to the Department on a monthly basis.
Counties will be reimbursed by submitting SFN 119 to the Department on a monthly basis.


All flex fund requests and inquiries that the Department receives from outside sources regarding Chafee flex funds for youth will be directed to the Regional Independent Living Coordinator. The Regional Coordinator, Custodian, and Child and Family Team will determine if the youth will be referred to the Regional IL Coordinator. Only those youth who are full participants in the program, and have a Single Plan of Care/Chafee Plan will be eligible for flex funds.

All flex fund requests and inquiries that the Department receives from outside sources regarding Chafee flex funds for youth will be directed to the Regional Independent Living Coordinator. The Regional Coordinator, Custodian, and Child and Family Team will determine if the youth will be referred to the Regional IL Coordinator. Only those youth who are full participants in the program, and have a Single Plan of Care/Chafee Plan will be eligible for flex funds.